Asset Manager

Assets is your media library — every image, video, document, and file your project uses, in one place. If you can use the file manager on your computer, you already know how to use it: folders, multi-select, cut and paste, keyboard navigation. Background concepts: Assets and Image service.

On this page: Browsing · Folders · Tags · Collections · Uploading · Asset details · Bulk work · Sharing · Import & export

Browsing and finding files

• Two views — a thumbnail grid for visual browsing, a list for dense scanning. The folder tree, tag list, and collections sit in the sidebar.
• Select like in a file manager — click; Shift-click for a range; ⌘/Ctrl-click to add or remove one; select all, including everything matching your current filter across pages.
• Keyboard first, if you like — arrows move, Enter opens, typing a name jumps to the first match, cut/paste moves files between folders. Press ? anytime for the shortcut overview.
• Filter by file type (image, video, audio, document…), tags, folder, rights status, or license expiry — and combine filters ("images tagged hero whose license expires before March").

Folders — and their rules

Folders organize the library like on disk: create, rename, move, nest. Two things make them more than boxes:

• Deleting a folder never silently deletes files — the app guards against removing folders that still have content.

• Folder metadata rules — each folder can decide which information files inside it must carry. Open a folder's settings to:

  • require or relax inherited fields — make alt text mandatory in Website images, optional in Internal drafts
  • switch fields off where they don't apply
  • add folder-only fields — a photographer field that exists just inside Press photos

  Child folders inherit these rules automatically, so one setting covers a whole branch. Uploads into the folder ask for exactly what that folder demands. (Concept)

Tags

Tags cut across folders — an image lives in one folder but can carry many tags (hero, 2026, campaign-spring). Each tag has a name, a color, and an icon, so tag chips stay recognizable. Deleting a tag never touches the assets; it just removes the label. Use Bulk tag to add or remove tags on a whole selection at once.

Collections

Collections sit below folders and tags in the sidebar, but group assets across folders — the same file can appear in several collections. Create one with the + on the collection list. Each has a name, icon, and color; open one and its assets fill the grid with the collection's name in the breadcrumb. Two kinds (concept):

• Manual — curate by hand: drag assets onto the collection, or use Add to collection from an asset's menu or the selection bar. Remove from collection takes an asset out again without deleting the file.
• Smart — instead of adding files you define rules: pick a field (filename, tags, size, folder, orientation, rights status, dates …), an operator, and a value, and match all or any conditions. The collection fills itself and stays current as assets change.

Remove vs. delete — inside a collection, Remove from collection only unlinks the asset from that collection; Delete from library permanently removes the asset everywhere it's used. The menu labels and the confirmation dialog spell out the difference so the two are never confused.

Uploading

Drag files anywhere into the library (or click Browse files). Before the upload finishes, the details dialog walks you through what your space needs:

• Required information is collected now — if alt text is mandatory here, you're asked for it upfront rather than chased later. A counter shows which files still miss required details.
• Duplicate detection — if a file looks identical to something already in the library, b10cks offers to use the existing asset instead of storing a second copy (or upload anyway, your call).
• Images get their colors and dimensions read automatically; videos get preview thumbnails.
• Metadata fields can be filled per language where your space is multilingual.

The asset detail view

Open any asset for the full picture — and use the arrow buttons to step through the folder without closing the view.

Details & metadata

Filename, alt text, title, description, and any custom fields your space (or this folder) defines — with per-language values for translatable fields. An unsaved changes hint keeps you from navigating away mid-edit.

Focus point

Click the image to set its focus point — the spot that must stay visible when the website crops the image to different shapes (wide header, square card, tall banner). One image, every format, face always in frame. (How cropping works)

Colors & accessibility

The extracted color palette with, per color: contrast ratios against black and white, and the recommended overlay (light or dark text) — so design decisions about text-on-image are informed, not guessed. Click any color to copy it.

Rights & licensing

Copyright holder, license type (proprietary, CC0, CC BY, …), usage restrictions, and expiry date. Assets show their rights status (unrestricted / restricted / expired) as a visible indicator — informational, so workflows aren't blocked, but nobody can say they didn't see it. Filter the library by rights status or upcoming expiry to audit before a campaign.

Linked content

Every page using this asset, with its draft/published state — so before you replace or delete an image, you know exactly what it would touch.

Version history

Replace media swaps the file while keeping the asset's identity — every page using it gets the new file automatically, no re-linking. The previous file is kept as a version; restoring an old version is itself versioned, so even the undo can be undone.

Quick actions

Copy the file's URL, open it in a new window, download it, duplicate the asset, or delete it (with a confirmation — and a stronger one if it's still linked somewhere).

Working with many assets at once

Select multiple assets and the selection bar offers the bulk moves: move to folder (with folder search), bulk tag (add and remove in one dialog), add to collection, share, download, export, and delete. In a manual collection it also offers remove from collection. Mixed selections of folders and files drag together.

Sharing assets

Publish a collection, a folder, or a selection as a public download link — recipients open it with no b10cks account (concept).

• Create & manage — from a collection's menu choose Manage shares to list its links, create new ones, copy or open them, and edit, revoke, or delete existing ones. Every link is also listed under Settings → Shares.
• Protect — set an optional password, an expiry date, and a maximum number of downloads; allow or block single-file downloads.
• What recipients see — a clean page with thumbnail previews and a Download all (a server-built zip), plus per-file downloads when enabled. Revoking a link cuts off access immediately.

Import & export

Export writes the metadata of your assets (or a selection) to JSON, CSV, Excel, XLIFF, or YAML. Import applies an edited file back and reports, row by row, what succeeded, what changed, and what failed.

Round-trip through a spreadsheet for mass cleanups — fixing hundreds of alt texts, standardizing titles — or send the XLIFF to a translation agency and import the translated metadata back.